The significance of the 'paperless office' is not only a fad, a well-sounding slogan, but it is reasoned by environmental considerations! Today, the 'GO GREEN' thinking is an integral and essential part of the corporate operations and the corporate communication, and its importance is indispensable as social engagement.

It is a clear and demonstrable fact that after the introduction of a paperless office, the available savings can be detected not only in the amount of paper used, but in printing and photocopying costs too. It decreases the number of toner cartridges used, the maintenance and operating costs of multifunction machines are reduced, the costs associated with the storage and retention of documents are eliminated. In addition to saving costs on a monthly level, it is crucial to mention the profits in time too! The time spent and ’wasted’ with copying, printing, punching and filing documents can be reduced or, in some cases, completely eliminated…

For a company it is unavoidable that for example the NTCA sooner or later (more fortunately only later) performs an ex post check.. At such a check, it is necessary to provide documents for the authority for several years. The deadline is usually very short…

Even those companies are challenged by such a check, which conscientiously and accurately archive their paper-based documents. There is a chance that not every important and relevant document have been filed with the item in question, the box containing the archived documents has disappeared, or worse, it has been destroyed...

For today's modern, cost-effective and 'digitized' office, it is essential to use a professional software for documents related to specific processes to

• systematize them
• facilitate and speed up their handling
• preserve them for a specified time
• make them accessible for those with the right permissions, at any time.

An electronic document management application makes it possible to upload documents easily - even automatically - and then make them accessible to all concerned. If necessary, the associates and colleagues concerned can note, share, highlight, and have other ways to share information about the document in question with others.

Electronic document management applications are able to manage unique documents ’in a single volume’ by creating unique identifiers according to internal processes. Within such a volume, all relevant mailing, invoices, certificates, customs documents, resolutions and other official documents can be found, which may later be essential, useful, or mandatory during an ex post check!

However, most importantly it can be accessible ’with a few clicks’ at any time, from anywhere!