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EKAER Comm

COMMUNICATION SOFTWARE FOR EKAER DECLARATIONS

 

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What is EKAER?

Who should apply for EKAER?

Do you prefer automatised EKAER notification?

Why choose EKAER Comm?

Service packages

Additional services

Functional description

 

What is EKAER?

EKAER, or „The Electronic Public Road Trade Control System” was introduced on 1 January 2015. 

The aim of the system is:

  • to ensure the transparency and the tracking of goods
  • to suppress the number of VAT frauds
  • to strengthen the role of those market participants who operate according to the current legislation
  • to make sure the no goods are trade din Hungary that had not been reported to tax authority

By using EKÁER the actual route of the goods can be tracked because transport related data (name and quantity of goods, consignee, consignor, registration number of vehicle, etc.) have to be registered in a central electronic system before starting the transport. 

 

Who should apply for EKAER?

In order to be able to perform activities that include road transportation, you must be a taxpayer who has an Electronic Public Road Trade Control System (EKAER) number. The legislation is valid if:

The following acts of public transportation performed by a vehicle subject to road toll payment:

a) acquisition of goods from another EU Member State to the territory of Hungary or acquisition for other purposes,

b) supply of goods from the territory of Hungary to another EU Member State or supplies for other purposes,

c) first supplies of goods subject to taxation in domestic trade, to other than end users

 

Do you prefer automatised EKAER notification?

The EKAER application developed by Régens aims to provide an interface and the technology needed in order for enterprises to process and electronically send data from their ERP system, as well as to handle the responses of NAV.

The EKAER communications software is a unique, easy-to-use application which makes it possible for enterprises to handle their EKAER notifications faster and more easily. The notifications can also be made automatic, and all the data are searchable.

The general interface function of the EKAER communications software by Régens and the integration of other Régens software elements provides a solution in order to avoid multiple data recording, and also to fulfill the enterprise’s obligation within a closed internal system.

 

ERP system ERP system
ERP → CustomRs
By using an interface connection, all transport related data is created in the ERP system is automatically transferred to CustomRs generating the needed certificates
CustomRs → ERP
The IDs recorded in CustomRs and the EKAER data sent by NTCA get transferred back to the ERP system
ERP → EKAER
By using an interface connection all transport related data is tranferred from the ERP system to EKAER Comm
EKAER → ERP
The ERP system receives the EKAER number returned by NTCA
CUSTOMRS CUSTOMRS
CustomRs → EKAER
By using an interface connection, all the datae of certificates created in CustomRs are transferred to EKAER Comm generating EKAER certificates
EKAER → CustomRs
The EKAER number returned by NTCA is tranferred to CustomRs
EKAER COMM EKAER COMM
EKAER → NTCA
By using a direct connection to the EKAER electronic surface, EKAER Comm manages the data submission for NTCA automatically
NTCA → EKAER
By using a direct connection to the EKAER electronic surface, EKAER Comm receives the reply from NTCA including the EKAER number
Electronic Public Road Trade Control System Electronic Public Road Trade Control System
ERP system
ERP system
CUSTOMRS
CUSTOMRS
ERP → CustomRs
By using an interface connection, all transport related data is created in the ERP system is automatically transferred to CustomRs generating the needed certificates
CUSTOMRS
CUSTOMRS
ERP system
ERP system
CustomRs → ERP
The IDs recorded in CustomRs and the EKAER data sent by NTCA get transferred back to the ERP system
CUSTOMRS
CUSTOMRS
EKAER COMM
EKAER COMM
CustomRs → EKAER
By using an interface connection, all the datae of certificates created in CustomRs are transferred to EKAER Comm generating EKAER certificates
EKAER COMM
EKAER COMM
CUSTOMRS
CUSTOMRS
EKAER → CustomRs
The EKAER number returned by NTCA is tranferred to CustomRs
ERP system
ERP system
EKAER COMM
EKAER COMM
ERP → EKAER
By using an interface connection all transport related data is tranferred from the ERP system to EKAER Comm
EKAER COMM
EKAER COMM
ERP system
ERP system
EKAER → ERP
The ERP system receives the EKAER number returned by NTCA
EKAER COMM
EKAER COMM
Electronic Public Road Trade Control System
Electronic Public Road Trade Control System
EKAER → NTCA
By using a direct connection to the EKAER electronic surface, EKAER Comm manages the data submission for NTCA automatically
Electronic Public Road Trade Control System
Electronic Public Road Trade Control System
EKAER COMM
EKAER COMM
NTCA → EKAER
By using a direct connection to the EKAER electronic surface, EKAER Comm receives the reply from NTCA including the EKAER number

Why choose EKAER Comm?

  • The time and capacity used for EKAER notifications can be significantly reduced

  • It provides stable and trustworthy support in handling the problems that come up during everyday work processes

     

  • The software is developed according to the current legislation, thanks to our continuous legal update service

     

  • It provides an electronic connection to the NAV system

  • With our integration service between all those who are participating in the freight forwarding process, the whole notification process may be automated.

Features:

  • Easy-to-use, user-friendly interface

     

  • Data security: the protection of data is ensured within a closed system; all modifications are logged

     

  • The solution can be tailored to fit your company’s needs; it can be integrated with any existing ERP system (SAP, Oracle, Baan etc.)

     

  • It is also integrated with the customs and logistics softwares of Régens – by the transmission of data, multiple data recording may be avoided

     

  • The communications module automatically puts together and sends EKAER notifications; the reply messages are handled without user interaction

     

  • To support the data provided by suppliers, the software has a unique interface

 

Service packages

If you choose our EKAER Comm application, you can select from two constructions: buying or renting the software. Cloud service is also available.

All constructions  contain the following services:

  • Incident handling

  • Legal update service

    Continous Warranty service

  • Integration module

  • Direct data connection with NAV

 

Besides providing the system itself, we create a unique  service package for every client, according to the company’s individual needs.

We define the price of the service package according to the following aspects:

  • number of users

  • loyalty time

  • software functions

  • level of user support package

 

In the case of support service packages we offer Basic and Premium support.

 

Basic service package:

Incident handling on phone: 8:00-17:00 on workdays

Legal update service

Continous Warranty service

 

Premium service package  - for individual needs:

Incident handling on phone even 7x24

Extended work hours, even on weekends

Dedicated consultant availability

 

Additional services

  • Discussing and matching the EKAER process, integration and individual developement claims, writing and approval of requirement specification
  • Unique development,customize EKAER Comm application
  • Additional services of product introduction: Installation, education, parameterization
  • Ensuring DEMO phase 

 

Inquire about our offers!

 
 
Struggle-free, automated EKAER notification
 
 
 

 Functional description

The EKAER communication application is an application supporting the preparation of EKAER declarations, their electronic sending and receipt of response messages, with the following functions:

FUNCTION DESCRIPTION
Login Login with username and password.
Client codes The application supports the management of several client codes (similarly to the Custom[R]s program), so we can handle EKAER declarations separately under several client codes in one database.
Masters
  • Partner (supplemented with data necessary for EKAER declarations)
  • Article
  • Exchange rate
  • Foreign currencies
  • Country
  • City
  • Tariff
  • Staff (supplemented with data necessary for EKAER declarations)
EKAER declarations

Entry of EKAER declarations:

  • From EU to domestic
  • From domestic to EU
  • From domestic to domestic
EKAER declarations - copy Creating new EKAER declarations by copying
EKAER -  Custom[R]s Customs program

A new EKAER declaration can be prepared based on domestic and Intrastat underlying documents entered into the customs program. Selecting one or more documents, data of documents necessary for the EKAER declaration is copied to the EKAER declaration screen.

EKAER - parameters An interface for maintenance of EKAER communication parameters.
Communication module

Sending of EKAER messages, automatic download and processing of response messages (API interface set up).

Message types:

  • create (EKAER declaration)
  • modify (modify existing EKAER declaration)
  • delete (request to delete EKAER number)
  • finalize (finalization of EKAER as a closure of the delivery process)
Modification log EKAER data modifications are logged.
Reports EKAER declarations – general statistics can be prepared on EKAER declarations
Integration

Interface basic module: Receipt of *.txt files specified by Régens from logistics, business management systems, data processing, creation of EKAER declarations.

Print (form or txt) Detailed or simplified documents can be printed based on EKAER documents and license plates associated with a given license plate can be saved as a text file.